15. YouTube in Docs

Shout out to Josh Harris for sharing this with me today!  Here is a link to the original tweet.

We all love our Google Docs, except when it comes to working with Docs and YouTube videos.  When we click a link, we get another tab open which opens up possibilities for distractions.

DocuTube is a new add-on in Google Docs that does just that – allows YouTube videos to open in the same window.

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Add this onto your Docs by clicking on ‘add-ons’ in the top menu bar and selecting ‘get add-ons.’  Search ‘DocuTube’ and click the FREE button.  Select the account you are using and OK the permissions.

Add in a YouTube link to your Google Doc and find DocuTube in the add-on menu.  Select if you want a pop-out (a larger screen in front of your Google Doc) or a sidebar (which will allow you to still use the Doc as you watch the video!).

Can you say #Hyperdocs integration as well as some awesome differentiated lessons?!  Can’t wait to see how you use DocuTube!

12. Paste without Formatting

Ever copy and paste text from a webpage and get all sorts of funky formatting?  Maybe you paste text and it looks something like this with large spacing, even larger font, bullet points indented further than normal and hyperlinks throughout.

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Sometimes, you just want to paste the text and nothing else.  Look not further than your keyboard to help you with this.

Instead of typing “CTRL” and “V”, hold “SHIFT” as well (so CTRL + SHIFT + V).  This will paste just your text and no formatting!

What is even better?  The text pasted will match the formatting that your document is currently in.  If you are using purple, script-type font, holding SHIFT while you paste will ensure that all text pasted will also be in the same purple, script-type font.

6. Hiding Your Links

We all know what a URL looks like.  It has the http:// then three w’s.  It is not the prettiest thing to look at.

Plus, when you are writing a blog post or working on a web page, you don’t want to see the URL, you just want your readers to be able to click on the link.

To hide your URL’s behind text, highlight the text that you want.  Then click the button in the menu bar that looks like chains linked together.

If you love keyboard shortcuts, instead of finding that button you can type “Ctrl” + “k”.

This will pop up a window that will allow you to paste in your URL and the text that will be shown instead.

Click OK and you all set!

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3. /edit

For each GSuite Tool there is a unique URL.  Each URL sends the user to that specific Google Doc, Google Sheet, Google Drawing, Drive Folder etc.

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The URL is highlighted at the top of the screen.

It is quite handy – you can paste it into an email, send it through Hangouts, embed it behind an image or a button.

But this URL has the power to do a lot more than redirect someone to your Google Doc!  At the end of the URL, you will see a “/edit.”

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By changing these four letters, you will be able to control permissions and editing rights on an single click:

/copy forces the user to make a copy right away:

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/preview showcases the work as if it was published on the web:

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Now that one URL has just become a whole lot more powerful!

1: Assigning Tasks

The commenting feature in GSuite Tools is great for collaborating with others and creating dialogue back and forth.  By highlighting the text or image in your Google Doc, you can click on “Comments” then “Comment” in the top right-hand corner of your screen.

Assigning Tasks in Google Docs works through the commenting feature.  To assign a task, type in “+” and then the person’s email address.  This will automatically insert an “Assign to” checkbox below the comment dialogue.  By clicking this checkbox, you will assign that comment to the person.

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Once the task is assigned, a checkmark button appears to mark when that tasks has been completed.  What a great way to keep everyone organized!

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Bonus: By assigning a comment, Google Docs will automatically prompt you to share the Google Doc with that person to ensure you never get any “Request for Access” emails!